Cookie Policy

1. What Are Cookies?

1.1 Cookies are small text files that are stored on your device (computer, tablet, or mobile) when you visit a website. They help websites remember information about your visit, which can make your next visit easier and the site more useful to you.

1.2 Cookies contain information that is transferred to your device's hard drive and stored there. They allow us to recognize your device and remember certain information about your preferences or past actions.

2. How We Use Cookies

2.1 The HR Doc Vault uses cookies to improve your experience on our platform. We use different types of cookies for different purposes, and you can control which cookies you accept through our cookie consent banner.

2.2 Cookies help us provide you with a better user experience by remembering your login status, preferences, and allowing us to analyze how you use our platform.

3. Types of Cookies We Use

4. Cookie Consent Management

4.1 When you first visit The HR Doc Vault, you will see a cookie consent banner. You can choose from the following options:

4.2 You can change your cookie preferences at any time by:

• Clicking the "Cookie Preferences" link in our website footer
• Accessing the cookie settings through your account dashboard
• Clearing your browser cookies (note: this will require you to set your preferences again)

4.3 Your consent choices are stored locally on your device and will be remembered for future visits.

5. Third-Party Cookies

6. Your Rights and Choices

Browser Settings

6.1 You can control cookies through your browser settings. Here's how to manage cookies in popular browsers:

6.2 Please note that blocking essential cookies may affect the functionality of The HR Doc Vault, including your ability to log in and access your account.

Opt-Out Options

6.3 For Google Analytics specifically, you can:

• Use the Google Analytics Opt-out Browser Add-on
• Enable "Do Not Track" in your browser (we respect this setting)
• Opt out through our cookie preferences (accessible via the footer link)

7. Data Retention

7.1 Different types of cookies are retained for different periods:

8. Updates to This Policy

8.1 We may update this Cookie Policy from time to time to reflect changes in our use of cookies or legal requirements.

8.2 When we make changes, we will:

• Update the "Last updated" date at the top of this policy
• Notify you through our cookie consent banner if the changes affect your current consent choices
• Send notifications to registered users for significant changes
• Display a notice on the platform highlighting the updates

8.3 We encourage you to review this Cookie Policy periodically, especially after receiving any update notifications.

9. Contact Us

9.1 If you have any questions about our Cookie Policy or how we handle cookies on The HR Doc Vault, please contact us:

9.2 We aim to respond to all cookie-related enquiries within 7 working days.

9.3 If you remain unhappy with our response after raising a complaint with us, you can raise your concerns with the Information Commissioner's Office (ICO):